Privacy Policy of Braunform GmbH

Information on data protection (as of 25.03.2026)

The protection of your personal data when you visit our website is an important concern for us. We are responsible for handling your personal data carefully and in accordance with the law. "We" is Braunform GmbH (see Section 17 for contact details).

With the following information, we inform you transparently about which personal data we collect during your visit to our website and when using our services and offers and how we process it.

For individual processing operations, we also use selected service providers who process personal data on our behalf and on the basis of contractual agreements. Unless expressly mentioned elsewhere, these include, in particular, IT service providers, data centres, printers and call centres. In addition, legal service providers, tax consultants, authorities or courts may also receive data within the scope of what is legally permissible and necessary.

1. Personal data
Personal data is any information relating to an identified or identifiable natural person – such as name, address, email address, telephone number or technical identifiers such as an IP address.

2. Data collection, storage and data transfer
When you visit our website, your browser automatically transmits various technical information, including browser type and version, the operating system used, referrer URL, IP address, retrieved files/URLs, access status, the amount of data transferred, and the date and time of the server request. This data is necessary for the technical operation of our website and is processed on the basis of our legitimate interests in accordance with Art. 6 para. 1 of the GDPR. The data will only be stored for as long as the respective statutory retention periods stipulate; the data is then deleted.

If you use our enquiry form, we collect personal data such as name, company, address and e-mail‑address, which we process in accordance with Art. 6 para. 1 of the GDPR exclusively for the purpose of processing your enquiry. They will be stored in accordance with the legal provisions of the GDPR  and deleted in accordance with the statutory deadlines.

By subscribing to our newsletter, the e-mail address and surname will be collected as mandatory fields and – with your consent – will be used for Braunform's own advertising purposes. When sending newsletters to existing customers, we rely on § 7 para. 3 UWG. All other fields are voluntary and are only used by us for more personal customer contact. After subscribing to the newsletter, an advertising-neutral e-mail will be automatically generated to you, which must be confirmed by you. By confirming this, you agree that  we  will send you the newsletter. You can revoke your consent at any time via the unsubscribe link in the newsletter (see also section 6).

To send our newsletter, we use the service rapidmail GmbH. Your data will be transmitted to rapidmail for this purpose. Any use for other purposes, disclosure or sale of the data by rapidmail is excluded. rapidmail is a German GDPR-compliant provider and has been carefully selected in accordance with Art. 28 GDPR. Further information can be found in the privacy policy of rapidmail GmbH: https://www.rapidmail.de/datenschutz.

3. Application
We would be delighted to receive your application. We process the personal data you provide as part of your application solely for the purpose of conducting the application process. The legal basis for this is Article 6(1)(b) of the GDPR in conjunction with Section 26 of the BDSG, according to which processing may be necessary for pre-contractual measures.

Your data will be treated confidentially. We use appropriate technical and organizational measures to ensure the protection of your data throughout the application process. It will not be passed on to third parties. After completion of the application process, we will delete your application documents in accordance with the applicable legal requirements. If an employment relationship with Braunform GmbH is subsequently established, the necessary data protection information will be provided separately as part of the employment contract. If no suitable position is available, we may continue to store your application documents — only with your express consent — in order to be able to consider you for future job offers. We will inform you about this separately. If you do not give your consent, your data will be deleted or documents will be returned after the expiry of the statutory retention period. You can revoke your consent at any time.

4. Data deletion
The personal data processed by us will be deleted or restricted in its processing in accordance with the provisions of Art. 17 and 18 GDPR. Unless expressly stated otherwise in this privacy policy, we generally delete personal data if the consent has been revoked, the purpose of the processing has been fulfilled and no statutory retention periods or legitimate interests stand in the way of deletion.

5. Data security
We use extensive technical and organizational measures to ensure the security of your personal data at all times. These protective measures correspond to the current state of the art and are continuously reviewed and further developed to ensure a permanently high level of safety.

6. Rights of data subjects / right of complaint
Should you have questions about the processing of your personal data carried out by us, we will of course be happy to provide you with information about the data concerning you (Art. 15 GDPR). In addition, if the legal requirements are met, you have the right to rectification (Art. 16 GDPR), erasure (Art. 17 GDPR), restriction of processing (Art. 18 GDPR), data portability (Art. 20 GDPR) and objection (Art. 21 GDPR). In all these cases, please contact our data protection officer (see section 17) at any time at the communication addresses given there. The right to object: You have the right to object to the processing of your data at any time for reasons arising from your particular situation, provided that the legal requirements are met. If you object to the processing of your data for advertising purposes or wish to revoke your consent, a short message to our data protection officer is sufficient at any time. Your data will then no longer be processed for corresponding advertising purposes. This does not affect the lawfulness of the processing carried out before the objection or revocation. Finally, you have the right to lodge a complaint with a competent data protection supervisory authority (Art. 77 GDPR, § 19 BDSG).

Our regulatory authority for data protection is as follows:

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg
Postfach 10 29 32
70025 Stuttgart
Germany

7. Cookies
In order to make your visit to our website attractive and user-friendly, we use so-called cookies on various pages. Cookies are small text files that are stored on your device and contain certain settings and data for exchange with our system via your browser. Session cookies are only stored for the duration of your visit and are automatically deleted as soon as you close the browser. Persistent cookies also remain stored on your device and enable us to recognize your browser the next time you visit. You can adjust or deactivate the setting of cookies at any time in the settings of your browser. You can find information on this in the operating instructions or help function of your browser.

By confirming the cookie notice on our homepage, you consent to the use of cookies. Consent is voluntary; however, a rejection may result in restrictions in the functionality of our website.


8. Privacy Policy for Online Meetings, Conference Calls and Webinars via "Zoom"
In the following, we inform you about the processing of personal data in connection with the use of the "Zoom" service.

Purpose of processing
We use "Zoom" to conduct telephone conferences, online meetings, video conferences and webinars (hereinafter collectively referred to as "Online Meetings"). "Zoom" is a service provided by Zoom Video Communications, Inc., a provider based in the United States.

Person responsible
The responsible party for data processing directly related to the implementation of "online meetings" is BRAUNFORM GmbH.

Note: If you access the "Zoom" website, the provider Zoom Video Communications, Inc. is responsible for the data processing that takes place there. However, accessing the "Zoom" website is only necessary if you want to download the software for the use of "Zoom". The privacy policy of the provider "Zoom" can be found here: https://explore.zoom.us/de/privacy/

You can also use "Zoom" by entering the respective MeetingID and – if necessary – other access data directly in the "Zoom" app. Alternatively, if you do not want to or cannot use the "Zoom" app, the basic functions are also available in the browser version. You can also find them on the "Zoom" website.

What data is processed?
When using "Zoom", different types of personal data are processed. The exact scope also depends on what information you provide before or during your participation in an "online meeting".

The following personal data may be processed:

User details: first name, last name, phone number (optional), email address, password (if "single sign-on" is not used), profile picture (optional), department (optional)

Meeting metadata: topic, description (optional), participant IP addresses, device/hardware information

For recordings (optional): MP4 file of video, audio and presentation content, M4A file of audio recordings, text file with the chat history of the online meeting

If you dial in by phone: Incoming and outgoing phone number, country code, start and end time of the connection, if applicable, other connection data such as the IP address of the device used

Text, audio and video data: Within an "online meeting" you may be able to use the chat, questions or survey functions. Your respective text inputs are processed in order to display them in the meeting and, if activated, to log them. To display video and audio content, data from your microphone and, if applicable, your camera will be processed during the duration of the meeting. You can deactivate or mute the camera and microphone yourself at any time via the "Zoom" application. To participate in an "OnlineMeeting" or to enter the meeting room, at least your name must be provided.

Scope of processing
We use "Zoom" to conduct "Online Meetings". If a meeting is to be recorded, we will inform you transparently in advance and, if necessary, obtain your consent. In addition, the ongoing recording is clearly displayed in the "Zoom" app.

If it is necessary to document the results of an "online meeting", chat content can be logged. However, this is usually not necessary.

In the case of webinars, we may also process the questions asked by webinar participants for the purposes of recording and following up on webinars.

If you are registered as a user with "Zoom", then reports about "Online Meetings" (meeting metadata, telephone dial-in data, questions and answers in webinars, polling function in webinars) can be stored in "Zoom" for up to one month.

Automated decision-making within the meaning of Art. 22 GDPR is not used.

Legal basis for data processing
Insofar as personal data of employees of BRAUNFORM GmbH are processed, this is done on the basis of § 26 BDSG. If, in connection with the use of "Zoom", personal data is not necessary for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component of the use of "Zoom", Art. 6 (1) (f) GDPR is the legal basis for data processing. In these cases, our interest lies in the effective implementation of "online meetings".

Otherwise, the legal basis for holding online meetings is Art. 6 (1) (b) GDPR, provided that the meetings take place within the framework of a contractual relationship.

If there is no contractual relationship, the processing is carried out on the basis of Art. 6 (1) (f) GDPR, as our legitimate interest in these cases also lies in the efficient conduct of online meetings.

Recipients / Disclosure of Data
Personal data processed in connection with participation in "online meetings" will not be passed on to third parties unless the disclosure is expressly intended for the meeting. Please note that content from "online meetings" – as well as face-to-face meetings – is often used to communicate information to customers, prospects or other external parties and may therefore be intended for sharing.

Other recipients: The provider of "Zoom" receives knowledge of the above-mentioned data for technical reasons, insofar as this is necessary within the framework of our existing order processing agreement with "Zoom".

Data processing outside the European Union
"Zoom" is a service provided by a provider based in the United States. Therefore, personal data is also processed in a third country outside the European Union. In order to ensure an appropriate level of data protection, we have concluded a data processing agreement with the provider of "Zoom" in accordance with Art. 28 GDPR. This regulates the secure and legally compliant processing of the data.

An adequate level of data protection is ensured on the one hand by "Zoom's" participation in the EUUS Data Privacy Framework. In addition, we have taken additional technical and organizational protective measures: Our Zoom configuration is set up in such a way that only data centers within the EU, the EEA or other third countries recognized as safe (e.g. Canada or Japan) are used for the implementation of "Online Meetings".

9. Privacy Policy for Online Meetings, Conference Calls and Webinars via Microsoft Teams
With this Privacy Policy, we provide information about the processing of your personal data in the context of our online meetings using the Microsoft Teams video conferencing solution.

Person responsible
the responsible person in accordance with Article 4 (7) of the EU General Data Protection Regulation (GDPR) is BRAUNFORM GmbH.

What personal data we process
In the context of our online meetings using Microsoft Teams, we process the following personal data:

  • Communication data (e.g. your e-mail address, if you provide it personally)
  • Log files, log data
  • Metadata (e.g. IP address, time of participation, etc.)
  • Profile data (e.g. your username, if you provide it of your own accord)

Microsoft Office 365, Microsoft Teams Video Conferencing
Through the video conferencing function of Microsoft Teams, we can offer you participation in our online events via video / audio. We use Microsoft Teams to run online events. In Microsoft Teams, we use the Team Meetings mode. During team meetings, audio inputs and video recordings are prevented by our Microsoft Teams settings. As a matter of principle, there will be no recording of the event.

In exceptional cases, a recording may take place under the following conditions:

  1. Prior explicit announcement of the planned recording to the participants
  2. Participants will be provided with a link to this general data protection information on www.braunform.com.
  3. Participants will be provided with the following supplementary data protection information:
  • Specific purpose of the recording
  • Responsible for the recording (function, role)
  • Authorized access to the recording or addressees to whom the recording is to be made available
  • Location and duration of the recording

We carry out the data processing on the basis of a legitimate interest in accordance with Art. 6 para. 1 f) GDPR. Our legitimate interest in data processing is:

Implementation of online information events to inform participants about technical topics as well as the company and its business activities.

Microsoft Teams is part of Microsoft Office 365, a productivity, collaboration and exchange platform for individual users, teams, communities and networks that is used across companies. This includes, among other things, a video conferencing function.

Microsoft Office 365 is a software from Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, D18 P521, Ireland.
Microsoft Teams is part of the Office 365 cloud application, for which a user account must be created.

Data processing with Office 365 takes place on servers in data centers in the European Union in Ireland and the Netherlands. To this end, we have concluded a data processing agreement with Microsoft in accordance with Art. 28 GDPR. Accordingly, we have agreed extensive technical and organizational measures with Microsoft for Office 365 that correspond to the current state of the art in IT security, e.g. with regard to access authorization and end-to-end encryption concepts for data lines, databases and servers.

For the purpose of remote maintenance, Microsoft can request access. This access will then be checked by us on a case-by-case basis and, if approved, granted. In this case, such access may also be provided by Microsoft affiliates from outside the European Union. Only for this case of access from outside the European Union in the individual case approved by us, we have entered into EU standard contracts (standard data protection clauses) with Microsoft. In order to guarantee an adequate level of data protection when transferring personal data to a third country such as the USA in this specific case, we have implemented supplementary measures in the form of state-of-the-art technical and organizational measures, such as access authorization and encryption concepts for data lines, databases and servers, as described above.

Microsoft may process customer data for its own legitimate business purposes. We have no influence on this data processing by Microsoft. To the extent that Microsoft Teams processes personal data in connection with legitimate business purposes, Microsoft is an independent controller of these data processing activities and, as such, is responsible for compliance with all applicable data protection regulations. If you need information about Microsoft's processing, please review Microsoft's statement.

Disclosure to third parties
As described above, we use Microsoft for Office 365 as a processor within the meaning of Art. 28 GDPR.

10. Privacy Policy for the Use of Web Analysis Tools (Mouseflow / Matomo)
Our website uses web analysis tools to evaluate individual, randomly selected visits – exclusively with an anonymized IP address. These are Mouseflow, a web analysis tool of Mouseflow ApS, Flaesketorvet 68, 1711 Copenhagen, Denmark, and Matomo (formerly Piwik) of InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand. These tools log page views, downloads, mouse movements, clicks, and more. This makes it possible to create so-called session replays of individual visits as well as heatmaps to improve the usability of the website. The data collected is not personal and will not be passed on to third parties. Storage and processing take place exclusively within the EU. If you do not want Mouseflow to collect data about your visit, you can deactivate this for all websites that use Mouseflow via the following link: https://mouseflow.com/opt-out/ For more information on Matomo's data protection, please visit: https://matomo.org/privacy-policy/

11. Privacy Policy for the Use of Facebook Plugins (Like Button)
Plugins from the social network Facebook are integrated into our website, operated by Meta Platforms Inc., 1601 South California Avenue, Palo Alto, CA 94304, USA. When our website is accessed, no automatic connection to the Meta/Facebook servers is established. If you click on the Facebook "LikeButton" while logged in to your Facebook account, content from our website can be linked to your Facebook profile. In this case, Facebook can assign the visit to our website to your user account. We would like to point out that as the provider of this website, we have no knowledge of the content of the transmitted data or of its further use by Facebook. If you do not want Facebook to be able to associate your visit to our website into your user account, please log out of your Facebook account before visiting our website. Further information on data processing by Facebook can be found in the Facebook Privacy Policy at: https://de-de.facebook.com/privacy/policy/

12. Privacy Policy for the Use of the XING Plug-in
Our website uses the "ShareButton" from XING. When you access our website, your browser does not automatically connect to the servers of XING AG, Gänsemarkt 43, 20354 Hamburg. By clicking on the ShareButton, you will be redirected directly to the Braunform XI page. In this context, no personal data is stored. In particular, XING does not store any IP addresses. Further information on data processing by XING can be found in XING's privacy policy at:https://privacy.xing.com/de/datenschutzerklaerung

13. Privacy Policy for the Use of the LinkedIn Plugin
Our website uses the "LinkedInButton" of LinkedIn Corporation, 2029 Stierlin Court, Mountain View, USA. When you visit our website, no automatic connection to LinkedIn's servers is established. Only by actively clicking on the LinkedIn button can a link be established between your LinkedIn profile and our website. We have no knowledge of the content of the transmitted data or its use by LinkedIn and have no influence on the scope of the data collection. If you do not want LinkedIn to associate your visit to our website with your LinkedIn user account, please log out of your LinkedIn account before visiting our website. For more information on data processing by LinkedIn and on your data protection rights, please refer to the LinkedIn Privacy Policy at: https://de.linkedin.com/legal/privacy-policy

14. Privacy Policy for the Use of the YouTube Plug-in
Our website uses a plugin from the video portal YouTube, which belongs to Google Inc., San Bruno, USA. When our website is accessed, no automatic connection to the YouTube servers is established. Only when you actively use the plugin and are logged in to your YouTube account at the same time can your usage behavior be assigned to YouTube and assigned to your profile. To prevent this, please log out of your YouTube user account before visiting our website. For more information on data protection at Google/YouTube, please visit: https://policies.google.com/privacy?hl=de

15. Privacy Policy for the Use of the Kununu Plug-in

Our website uses the "Kununu" button of the social network Kununu, which is operated by kununu GmbH, Fischhof 3 Top 7, 1010 Vienna, Austria. When you visit our website, your browser does not automatically establish a connection to the Kununu servers.

We would like to point out that we, as the provider of this website, have no knowledge of the content of the data that is transmitted to Kununu through the use of the plugin, nor do we have any knowledge of how Kununu processes or uses this data. We also have no influence on the scope of the data collection that Kununu carries out via the button. Information on the purpose, scope, further processing and use of the data by Kununu as well as on your rights and setting options to protect your privacy can be found in Kununu's privacy policy at: https://www.kununu.com/de/info/datenschutz?x-lang=en_US
If you do not want Kununu to be able to assign your visit to our website to your user account, please log out of your Kununu account before visiting our pages.

16. Privacy Policy for the Use of the Instagram Plug-in
Our website uses a plugin from the social network Instagram, which belongs to Meta Platforms Inc., 1601 South California Avenue, Palo Alto, CA 94304, USA. When you visit our website, no direct connection to Instagram is established. Only when you actively use the plugin and are logged into your Instagram account at the same time can your usage behavior be assigned to Instagram and assigned to your profile. To prevent this, please log out of your Instagram account before using our website. You can find more information about data protection on Instagram at:  https://privacycenter.instagram.com/policy/?entry_point=ig_help_center_data_policy_redirect .

17. Contact Data
Braunform GmbH
Unter Gereuth 7 + 14
79353 Bahlingen
Germany

Phone: +49 (0) 7663/9320-0
Fax: +49 (0) 7663/9320-139
E-Mail: info@braunform.com

18. Contact person for questions about data protection
Braunform GmbH
Data protection officer
Unter Gereuth 7 +14
79353 Bahlingen
Germany
E-Mail: datenschutz@braunform.com

 

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